Out of the box, Zuora can provide you with basic revenue data to use in your general ledger accounting system. If you later decide to use Zuora as a full-featured revenue sub-ledger system, you can access more powerful and complete features by upgrading to Zuora Finance. But in the meantime, you can immediately start applying accounting codes to your Zuora transactions, providing basic accounting information right away and ensuring that valuable historical accounting data will be in place later.
Review your Zuora Chart of Accounts
Zuora uses a set of accounting codes (stored in a chart of accounts) to identify different types of financial transactions within your Zuora data. This allows you to use your Zuora data for revenue accounting.
To do this, you'll need to configure the Zuora chart of accounts to contain a subset of your primary accounting system's general ledger account codes. For new tenants, a standard set of codes is provided as a starting place, and that may be all you need.
You'll find a better explanation of these ideas in the instructions linked below.
Assign Accounting Codes to your Financial Transactions
Once you've made sure that the chart of accounts is tailored to your needs, you can configure your system to automatically assign the correct accounting codes to the various types of transactions - invoices, payments, credits, and refunds. In some cases, your users can override the automatically-assigned accounting code for an individual transaction. You'll find detailed explanations of all this in the instructions linked below.
The instructions are on the following pages in this section:
When you've completed steps 1 and 2 above, begin using accounting codes with all your transactions. Where Zuora wants you to provide or approve an accounting code, you'll see a drop-down list that lets you choose an appropriate code. As your data accumulates, you can draw basic reports and data exports that include this accounting data, which you can use to provide revenue data for your accounting system.