Zuora Finance enables to you use Zuora as a general ledger sub-ledger for your subscription revenue. This means that at the close of every accounting period, you can use Zuora Finance to:
- run a trial balance
- close the period
- generate reports that provide numbers for summary journal entries for revenue in your accounting system
Because Zuora Finance makes Zuora an important part of your company's accounting system, and because there are multiple options and approaches available, a company's CFO or Controller often plays an active role in planning your Zuora Finance configuration - by specifying the user permissions policy, accounting periods, accounting codes, and more.
Many of the configuration choices you make - especially the accounting codes - are extremely difficult to change once they are in use. We recommend thoroughly reviewing the Zuora Finance documentation and consulting with the appropriate members of your team before configuring your system. And remember that you can test your ideas in the sandbox environment before implementing them in your production tenant!
How to Get Started
- Set up permissions and roles
Zuora Finance requires that users have specific permissions to access to your sensitive financial data. By default there are two standard roles, Administrator and Standard User, but you can combine permissions to create your own customized roles.
- Set up accounting periods
You'll need to set up accounting periods in Zuora to match your company's accounting periods, so that Zuora Finance can output data appropriately for your systems.
- Set up the chart of accounts
Zuora Finance produces reports and exports of your financial data categorized on accounting codes from your Zuora chart of accounts. If you have never used the accounting codes in Zuora, we provide a default chart of accounts that you can tailor to your needs.
- Assign accounting codes to transaction types
Finally, you'll need to associate specific accounting codes with different types of financial transactions, so that Zuora can group and summarize your transactions for accounting purposes.