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Manage Non-Subscription Items

Zuora

Manage Non-Subscription Items

The Unified Invoicing feature is in the Early Adopter phase. We are actively soliciting feedback from a small set of early adopters before releasing it as generally available. If you want to join this early adopter program, submit a request at Zuora Global Support.

With the Unified Invoicing feature enabled, the Manage Non-Subscription Items setting is available on the Finance Settings page. You can use this finance setting to define the default accounting codes and revenue recognition rule for non-subscription invoice items. 

Creating non-subscription invoices can have an impact on your accounting process. To precisely group non-subscription invoice items from the accounting perspective, you need to tailor accounting codes for non-subscription invoice items so that they can be mapped to the correct accounts in your GL system. You can view, edit, and create accounting codes for accounting purposes through the Manage Chart of Accounts setting. See Manage Chart of Accounts for more information.

When this setting is used

With the Unified Invoicing feature enabled, the accounting code and revenue recognition rule are used in the following order:

  1. The accounting code and revenue recognition rule configured in the product rate plan charge that is associated with the invoice.
  2. The accounting code and revenue recognition rule specified in the Create a standalone invoice API operation.
  3. The accounting code and revenue recognition rule configured in the Manage Non-Subscription Items setting.

In other words, this setting allows you to configure the default accounting codes and revenue recognition rules. These default values take effect only if no product rate plan charges are associated with non-subscription invoice items, and the accounting codes or revenue recognition rules are not specified in the Create a standalone invoice operation.

Configure accounting codes for non-subscription invoice items

Prerequisites

Before you start configuring the accounting codes for non-subscription items, ensure that:

  • You have set up at least one revenue recognition rule in the Manage Revenue Recognition Rules setting. See Manage Revenue Recognition Rules for more information.
  • The accounting codes for non-subscription invoice items have been created. Check the existing accounting codes in the Manage Chart of Accounts setting.

Procedure

Take the following steps to configure the default accounting codes and revenue recognition rules for non-subscription invoice items:

  1. Navigate to Finance Settings > Manage Non-Subscription Items in your Zuora tenant.
  2. Select a rule from the Revenue Recognition Rule dropdown list. The revenue recognition rules displayed in the dropdown list are the rules defined in the Manage Revenue Recognition Rules setting.
  3. Define how journal entries will be created when the invoice is posted and the revenue is recognized, which are similar to the Finance configuration of a product rate plan charge.
    1. In the Invoice Posted table, select the accounting codes in the Credit entry for Deferred Revenue and Sales Tax Payable, respectively. Note that the accounting code for Sales Tax Payable are used only if the tax code is not specified in Zuora. 
    2. In the Revenue Recognized table, select the accounting code in the Credit entry for Recognized Revenue.
  4. Click save to save the configuration.