This article describes how to set up connections from Zuora to Avalara.
Before you begin the setup process, you should have the following information:
- Avalara Account Number: This is a 10-digit number used to authenticate the API call to Avalara. It is not the Avatax Admin Console user name. You can find your Account Number at the top right of the window when you log in to the AvaTax Admin Console.
- Avalara License Key: This is a 13-character or 16-character string used to authenticate the API call to Avalara. If you ever reset your license key, you must update it in Zuora too, or else calls to Avalara will fail. See Logins and Resources for more information on how to find or reset your license key.
- Avalara User Name and Password: These are the credentials you use to log in to the AvaTax Admin Console. This user must have the correct permissions required, for example, Account Admin, in order for the Zuora/Avalara integration to function correctly. See the Avalara documentation for detailed information on user permissions.
To avoid duplicate records in Avalara, you must use different Avalara credentials for your Zuora Production and API Sandbox environments. For instance, invoices with the same invoice number in Zuora Production and API Sandbox map to the same document in Avalara.
- Company Code: This is a unique code that identifies the company in the AvaTax account in which the document should be posted. The maximum length allowed is 50 characters. You must have at least one of these for calls to Avalara to succeed. The majority of users only need one Company Code but you can use multiple company codes in Zuora. Currently, you can use at most 40 company codes defined in Avalara for integration between Zuora and Avalara. Every company code defined in Avalara that is used to post billing documents (invoices, and credit and debit memos) must be configured in Zuora. See the Company Code Identification for more information.
- Company Id: This is a unique identifier for the company in the Avalara database. It is a 6-digit number. To find your Company Id, log in to the AvaTax Admin Console and click the Organization tab. Click the company name to open the edit company page. The Company Id will be the last 6 digits of the URL in the address bar of your browser.
Set up a connection to Avalara
This feature is in Limited Availability. If you want to have access to the feature, submit a request at Zuora Global Support.
You can only create an Avalara tax engine from the Zuora UI. There is no API support for creating tax engines or modifying connection details. To set up Avalara as a new tax engine in Zuora, perform the following steps:
- Click your user name at the top right and navigate to Billing > Billing Settings.
- Click Setup External Tax Engine.
- If you have not set up Avalara, select Avalara from the drop-down list, and click setup new tax engine.
- If you have already set up Avalara, click Edit.
- Specify the basic information for the new tax engine:
- Enter a name for your new tax engine in the Name field.
- If you would like to connect to the Avalara test environment for testing purposes, select the Use Test Environment check box. Clear this check box to connect to the live production system.
The Avalara test and production environments are two separate environments, each with its own admin console and API URL. For more information, see Logins and Resources.
- Enter your Avalara Account Number.
- Enter your Avalara License Key.
- Enter your Avalara User Name and Password.
- Click the test connection button to confirm your credentials.
- Click save.
- Specify the company information:
- Click add company.
- Enter a Company Code and Company Id.
- (Optional) Enter the origin address information related to the Company Code. If left blank, the address in your tenant profile will be used.
- Click save.