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Knowledge Center > Finance > Finance Settings > Configure Accounting Rules

Configure Accounting Rules

You can configure accounting rules to give you more control over your accounting in Zuora. This page describes each of the accounting rules.

To access the accounting rules, click your username at the top right and navigate to Finance > Configure Accounting Rules. After you have changed a rule, you must click save for the change to take effect.

Accounting Rules

The accounting rules are described below.

Allow blank Accounting Codes

If this rule is set to Yes, you can configure blank accounting codes when you configure new accounting codes for transactions, such as payments or refunds, and for product rate plan charges.

If you already have blank accounting codes configured and then change this rule from Yes to No, transactions can still be created with a blank accounting code. To avoid that, you must configure proper accounting codes for the transactions.

By default, this rule is set to No.

Allow Subscription and Amendments to be created in a closed Accounting Period

You must have Zuora Finance to use this rule.

If this rule is set to Yes, you can create subscriptions and amendments even if they are in a closed accounting period. The invoices generated from these subscriptions and amendments are posted to the earliest open accounting period.

This rule does not affect transactions, such as invoices or payments, that are in closed accounting periods. 

By default, this rule is set to Yes.

Allow Usage to be created in a closed Accounting Period

If this rule is set to Yes, you can create and delete usage records even if they are in a closed accounting period.

By default, this rule is set to No.

Allow Revenue Schedules to have negative amounts in the Open-Ended Accounting Period

You must have Zuora Finance and Zuora Revenue to use this rule.

If the rule is set to Yes, you can distribute any amount of revenue. This leaves the possibility that you might distribute too much revenue and have a negative amount in the Open-Ended accounting period.

If the rule is set to No, an error is raised if you try to distribute too much revenue. For example:

  • If the revenue schedule amount is $100, you must distribute a total amount of $100 or less, for example, $50.
  • If the revenue schedule amount is −$100, you must distribute a total amount of −$100 or more, for example, −$50.
  • If the revenue schedule amount is $0, you must distribute a total amount of $0.

When you change the rule to No, it only takes effect for new revenue distributions and does not impact previous revenue distributions.

By default, this rule is set to Yes.

Aggregate transactions with different currencies during a Journal Run

You must have Zuora Finance enabled and you must have set your home currency to use this rule. See Foreign Currency Conversion for information about setting your home currency.

If the rule is set to No, journal runs will generate separate summary journal entries for each currency.

If the rule is set to Yes, journal runs will aggregate transactions with different currencies into the same summary journal entries. All journal entry amounts are shown in your home currency only.

By default, this rule is set to No.

Note that journal entries in an accounting period must either all be aggregated or all be unaggregated. You cannot have a mix of aggregated and unaggregated journal entries in the same accounting period.

See Foreign Currency Conversion for Summary Journal Entries.

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