See Finance Roles for more information about the user permissions required to use GL segmentation rules.
A GL (general ledger) segmentation rule determines how your summary journal entries are segmented when you perform a Journal Run. A GL segmentation rule contains a set of Segments, and transactions are grouped into summary journal entries according to the values that the transactions have for those segments.
Only one GL segmentation rule can be active at a time.
Journal runs automatically use the active GL segmentation rule when grouping transactions into summary journal entries. Transactions are grouped into summary journal entries based on the following fields:
Transactions that have the same values in each of these fields are placed into the same summary journal entry. Transactions that differ in one or more of these fields are placed into different summary journal entries.
To configure GL segmentation rules, click your username at the top right and navigate to Settings > Finance > Configure GL Segmentation Rules.
Once a GL segmentation rule is used in a journal run, you can deactivate the rule but you cannot edit or delete it.
To create a new GL segmentation rule, do the following:
You can create a maximum of 50 GL segmentation rules.
When configuring a GL segmentation rule, you can optionally configure certain transaction types to be segmented differently than as specified by the Default Rule. For example, you might want payments to be segmented by Payment Method Type, or taxation to be segmented by Country.
Do the following:
You can add any number of rules for individual transaction types.
If you want a certain transaction type not to be segmented, configure a rule for that transaction type and remove all segments from the rule.
To activate or deactivate a GL segmentation rule, select Activate or Deactivate to the right of the rule.
You can only have one active GL segmentation rule at a time.
Deactivating a GL segmentation rule prevents the rule from being used in future journal runs. However, the rule will not be removed from existing journal runs or summary journal entries. You can activate the rule again at a later date.
Zuora recommends that if you want to make changes to a GL segmentation rule that has already been used in a journal run or summary journal entries, you deactivate the rule and then create and activate a new rule. This is much easier than editing the existing GL segmentation rule. In order to edit an existing rule, you would first need to cancel and delete any journal runs or summary journal entries associated with it.
Do the following:
If you want to edit a GL segmentation rule that has already been used by a journal run or summary journal entries, you must first cancel and delete the journal run and summary journal entries.
To delete a GL segmentation rule, click Remove to the right of the rule.
If you want to delete a GL segmentation rule that has already been used by a journal run or summary journal entries, you must first cancel and delete the journal run and summary journal entries.