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Summary Journal Entries Introduction

Overview

A summary journal entry is a summary of Zuora transaction amounts organized by accounting code and general ledger segments. A segment adds more reporting granularity through business dimensions, such as country or product. This article describes key features and illustrates how to create summary journal entries from a journal run.

Key Features

How are Summary Journal Entries Created?

A journal run collects transactions for a selected period and generates a summary of amounts in journal entry format. The journal run picks up segments by a GL segmentation rule and further summarizes these amounts by these segments.

Journal Run Process for Auto-creating Summary Journal Entries

Journal runs can process transactions from open or closed accounting periods. The following Zuora transactions are supported for summary journal entries:

  • Billing, such as invoices, invoice items, invoice item adjustments, and tax
  • Cash, such as electronic or external payments and refunds
  • Credit Balance, such as electronic or external credit balance payments or refunds
  • Revenue

See Journal Runs for details on journal runs and supported transaction types.

What are Typical Use Cases?

This table describes typical use cases for creating summary journal entries and indicates possible configurations to get the desired outcome. 

Use Case Statement Example Configuration
Closed Accounting Period? Journal Run Target Date Export to GL System? More Information
I want to integrate summary journal entries into my monthly accounting close process. Yes Accounting Period Yes Journal Run and Export Summary Journal Entries
I want to upload certain transactions to my GL system on a daily basis. No A specific date Yes Journal Run
I want to reconcile my financial data with Zuora transactions. No Depends on the scope No Journal Run and Download Transaction Details
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