Journal runs auto-create summary journal entries that are suitable for importing into your GL system. This article explains how to create, cancel, and delete journal runs.
A journal entry in Zuora is a summary of all Zuora transactions, such as account receivables, credit balance adjustment, and revenue. A journal run auto-creates journal entry objects from Zuora transactions. A journal run is similar to a Zuora billing run or payment run.
The following is an example of the summary journal entries auto-created from a journal run:
Navigation: Click Finance > Accounting Periods and select the Journal Runs tab.
The following table describes the Zuora statuses for journal runs.
|Pending||The journal run in the queue for processing. This status appears upon starting a journal run.|
|Processing||The journal run is processing all transactions and summary journal entries.|
|Completed||The journal run completed successfully. Journal Entries are auto-created and available for review and export.|
|Cancel in progress||Canceling the journal run is in progress.|
|Cancelled||The journal run is canceled. You can cancel a run when the status is either Pending or Completed.|
|Delete in progress||Deleting a canceled journal run is in progress. You must cancel a journal run before you can delete it.|
The following is an example of a journal run configured to auto-create journal entries for Billing and Revenue transactions for the June 2014 accounting period. If created, the run process will factor in the GL Segmentation rule when auto-creating the journal entries.
You cannot create a new journal run if you have a pending journal run in your tenant.
If the summary journal entry feature was enabled on your Zuora tenant before March 1st, 2015:
The earliest Target Date you can set for a Journal Run is two months before the month in which the summary journal entry feature was enabled. For example, if the feature was enabled on February 15th, 2015, the earliest Target Date of a Journal Run is December 1st, 2014.
If the summary journal entry feature was enabled on your Zuora tenant on or after March 1st, 2015:
The earliest Target Date you can set for a Journal Run is January 1st, 2015.
Navigation: Click Finance > Accounting Period > Journal Runs tab and click new journal run
Do the following:
Upon completion of the run, journal entries are auto-created and available to view and export.
Journal run gives you the flexibility to create journal entries by filtering on transaction type and date. Filtering lets you see different views of information to address many of your operational and financial reporting requirements. For example, monthly reconciliation of invoices or daily tracking of incoming cash and payments.
|Transaction Category||Transaction Type|
Transactions related to customer invoices, including taxes and adjustments. Select all billing transaction types or select specific transaction types:
Transactions related to payments and refunds. Select all cash transactions or select specific transaction types:
Transactions related to credit balances. Select all credit balance transactions or select specific transaction types:
Transactions related to revenue schedules.
Filter transactions by target date or date range. Create journal entries on a specified Journal Entry Date:
Date or date range for filtering the transactions included in the run:
|Option||Description||Valid for Transaction Type|
in accounting period
Transactions posted to a specific open or closed accounting period. By default, the current, open accounting period is selected.
The open-ended accounting period is not supported.
on specific date
Transactions posted on a specified date. Used when looking to reconcile specific transaction types on a daily basis. The date must be within an open or closed accounting period. Date cannot fall within an open-ended accounting period.
in time period
Transactions posted within a specified date range.
Start and end dates are required. Valid date range must be within one accounting period. End date cannot fall within an open-ended accounting period.
Required. The date associated with the summary journal entry. By default, the end date of the selected accounting period.
Transaction types not yet associated with a journal entry and that meets the following criteria are included in a journal run:
|Transaction Type||Date Type on or within the Period||Transaction Has Status|
Note: Invoice Adjustment transaction is deprecated on Production.
|Invoice Item Adjustment||Adjustment Date||Processed|
|Credit Balance Adjustment||CBA Date||Processed|
|Revenue Event Item||Accounting Period||N/A|
Occasionally, you may want to cancel a journal run, such as to rerun an entire batch of summary journal entries. Once canceled, the transactions in all journal entries associated with the run are released and available for update. Alternately, you can cancel a single journal entry. See Cancel and Delete a Journal Entry.
You can cancel a journal run when the run status is "pending" or "completed". You can only delete canceled journal runs.
Cancel a Run from the Journal Run List View
Click cancel from the view list when the journal run has a "pending" or "completed" status.
Delete a Run from the Journal Run List View
Click delete from the view list when the journal run has a "cancelled" status.
You can also cancel a completed journal run or delete a canceled run from the journal entry page.