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Manage country-specific configurations for Australia

Zuora

Manage country-specific configurations for Australia

Australia is part of the Peppol network. If your business sells products and services in Australia, you can configure the E-Invoicing feature to generate e-invoice files as required by Australian mandates. This page provides detailed instructions on how to configure e-invoicing in both Avalara and Zuora. 

You will need an Australian Business Number (ABN).

Configure e-invoicing in Avalara for Australia

  1. After setting up your Avalara E-Invoicing and Live Reporting account, you need to generate API key and secret. For more information, see Generate an API token
  2. Activate the Avalara E-Invoicing and Live Reporting product for Australia. The Avalara activation workflow is initiated when you onboard or add a new company. Enter your existing Peppol ID in Avalara or apply a new Peppol ID from Avalara. For more information, see Complete activation for Peppol. To apply a new Peppol ID, you need to enter the ABN number as the Country of Establishment Tax Number. Look up your Australian Business Number (ABN) at the Australian Government website: https://abr.business.gov.au/.

  3. Select a mandate as Peppol and create users. For more information, see Select the mandate, platform, and network for your business

Manage field mapping for e-invoice file templates

In the e-invoicing Peppol network process in Australia, ensure that the field mapping for e-invoice file templates is complete and correct. The following fields are used in the default e-invoice file template. Remember that you might have to customize the default e-invoice file template if the default field mapping does not align with your business requirements. You can get the details of field descriptions and sample payload from Avalara websiste: https://developer.avalara.com/elr-usecases/

Configure e-invoicing business regions for Australia

In the e-invoicing Peppol network process in Australia, you must configure business regions according to Australia-specific requirements.

The business region objects can be looked up according to the country and state, and their related fields can be mapped accordingly within the e-invoicing template. You must configure e-invoicing business regions for Australia according to Australia-specific requirements.

The following table lists the business region settings you must configure in the Add Business Region dialog.

UI section

UI field

API field

Required

Description

Basic Info

Country

country

Yes

From the Country list, select a country or region where you must comply with e-invoicing requirements.

Legal Business Name

businessName

Yes

In the Legal Business Name field, specify the full official name that the Seller is registered with the relevant legal authority.

Legal Business Number

businessNumber

Yes

In the Legal Business Number field, specify the unique identifier number of the legal entity or person that you do business with.

For Australia, the value is your ABN that you can look up at the Australian Government website: https://abr.business.gov.au/

Business Number Schema Id

businessNumberSchemeId

Yes

In the Business Number Schema Id field, specify the identification scheme identifier that an official registrar issues to identify the Seller as a legal entity or person.

For Australia, the number is 0151, it indicates Australian Business Number (ABN) Scheme

Trade Name

tradeName

No

In the Trade Name field, specify the name that the Seller is known as, other than the legal business name.

Tax Register Number

taxRegisterNumber

No

In the Tax Register Number field, specify the Seller's VAT identifier (also known as Seller VAT identification number) or the local identification (defined by the Seller’s address) of the Seller for tax purposes, or a reference that enables the Seller to state the registered tax status.

E-Invoice Destination Code

endpointId

Yes

In the E-Invoice Destination Code field, specify the Seller's electronic address, to which the application-level response to the e-invoice file might be delivered. 

In Australia, the Peppol ID is made up of the ABN. When you generate Peppol ID as iso6523-actorid-upis::0151:74004085818. You’ll input endpointId as 74004085818, which is the ABN number.

E-Invoice Destination Code Schema Id

endpointSchemeId

Yes

In the E-Invoice Destination Code Schema Id field, specify the identification scheme identifier of the Seller’s electronic address. 

After the activation is completed, you need to record the Peppol ID, for example, iso6523-actorid-upis::0151:74004085818. Enter “0151” as the E-Invoice Destination Code Schema Id.

Business Address

Address 1

addressLine1

No

In the Address 1 field, specify the first line of the Seller’s address, which is often a street address or business name.

Address 2

addressLine2

No

In the Address 2 field, specify the second line of the Seller’s address, which is often the name of a building.

Postal Code

postalCode

No

In the Postal Code field, specify the short code that can identify the business address.

City

city

No

In the City field, specify the name of the city where the business is located.

State/Province

state

No

In the State/Province field, specify the name of the state or province where the business is located.

Contact Info

Contact Name

contactName

Yes

In the Contact Name field, specify the name of the Seller contact to receive e-invoicing data.

Email

email

Yes

In the Email field, specify the email address of the Seller contact to receive e-invoicing data.

Business Phone Number

phoneNumber

Yes

In the Business Phone Number field, specify the business phone number of the Seller contact to receive e-invoicing data.

Service Provider

Provider

serviceProviderId

Yes

From the Provider list, select your e-invoicing service provider. 

For Australia, if the service provider is Avalara, the E-Invoice Process automatically changes to PEPPOL Network.

Billing Document Type

  • Invoice
  • Credit Memo
  • Debit Memo
  • invoiceEnabled
  • creditMemoEnabled
  • debitMemoEnabled

Yes

Select one or more of the following billing document types to be supported:

  • Invoice
  • Credit Memo
  • Debit Memo

These document types are selected by default.

Configure e-invoicing profiles for accounts in Australia

According to Australia-specific requirements, you must configure e-invoicing profiles for customer accounts involved in the e-invoicing business.

The following table lists the e-invoicing profile settings to configure for a customer account in Australia.

UI field

API field

Required

Description

Generate E-Invoice for Customer

enabled

Yes

Enable the e-invoicing profile for the customer account. 

If the following conditions are met, all billing documents for one account can be submitted to an e-invoicing service provider to be generated in electronic format:

  • The account must be configured to generate e-invoice files for billing documents.
  • The billing document must be in Posted status.
  • A business region must be created for the billing country contact, and be linked to an e-invoicing service provider.

Business Category

BusinessCategory

Yes

The following three options are available:

  • B2B (Business to Business)
  • B2C (Business to Consumer)
  • B2G (Business to Government)

Legal Business Name

businessName

Yes

In the Legal Business Name field, specify the full official name that the Buyer is registered with the relevant legal authority.

Legal Business Number

businessNumber

Yes

In the Legal Business Number field, specify the unique identifier number of the legal entity or person that you do business with.

For Australia, the value is your ABN that you can look up at the Australian Government website: https://abr.business.gov.au/

Business Number Schema Id

businessNumberSchemeId

No

In the Business Number Schema Id field, specify the identification scheme identifier that an official registrar issues to identify the Buyer as a legal entity or person.

Tax Register Number

taxRegisterNumber

No

In the Tax Register Number field, specify the Buyer's VAT identifier (also known as the Buyer's VAT identification number) or the local identification (defined by the Buyer’s address) of the Buyer for tax purposes, or a reference that enables the Buyer to state the registered tax status. 

E-Invoice Destination Code

endpointId

Yes

In the E-Invoice Destination Code field, specify the Buyer's electronic address, to which the application-level response to the invoice/billing document might be delivered. 

E-Invoice Destination Code Schema Id

endpointSchemeId

Yes

In the E-Invoice Destination Code Schema Id field, specify the identification scheme identifier of the Buyer’s electronic address.

Configure sold-to contacts for e-invoicing

UI field

API field

Required

Description

Country

country

Yes

From the Country list, select Austrialia.

Address 1

addressLine1

Yes

In the Address 1 field, specify the first line of the Buyer’s address, which is often a street address or business name. 

Address 2

addressLine2

No

In the Address 2 field, specify the second line of the Buyer’s address, which is often the name of a building. 

Postal Code

postalCode

Yes

In the Postal Code field, specify the short code that can identify the business address.

For Saudi Arabia, the value is the postal identifier for this address according to the relevant national postal service, such as a ZIP code or postcode.

City

city

Yes

In the City field, specify the name of the city where the business is located. For Saudi Arabia, it's the common name of a city, town, or village of the seller. 

State/Province

state

No

In the State/Province field, specify the name of the state or province where the business is located.

For Saudi Arabia, it’s the name of the subdivision of the Buyer's city, town, or village in which its address is located. For example, the name of its district or borough.