Invoice Settlement Migration Checklist and Guide

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Invoice Settlement Migration Checklist and Guide

The Invoice Settlement feature is in Limited Availability. This feature includes Unapplied Payments, Credit and Debit Memo, and Invoice Item Settlement. If you want to have access to the feature, submit a request at Zuora Global Support

This article describes the process, checklist, and actions to take for enabling and migrating into the Invoice Settlement feature.

See Invoice Settlement for more information about this feature.

Invoice Settlement Enablement Process

To enable the Invoice settlement feature:

  1. Check the known limitations of the Invoice Settlement feature.
    See Known Limitations in Invoice Settlement for more information.
  2. Go through the migration checklist and perform the corresponding actions.
    See Migration Checklist and Required Actions for more information.
  3. Submit a request at Zuora Global Support to request the Invoice Settlement feature. 
  4. If required, create or update a one-time product rate plan charge within two days before the data migration is triggered. 
    The charge is used to create credit memos from credit balance.
    Field Field Value Remarks
    Charge name

    The charge name must be in the format of "Special one time charge for migration - CurrencyCode".

    For example, Special one time charge for migration - USD.

    Charge model The charge model must be Flat Fee Pricing.
    Charge amount The charge amount must be a value of less than 0. For example, -10.
    Effective period of the corresponding product and product rate plan

    The effective start date must be the first day of this year, and the effective end date must be the last day of this year. 

     

    Accounting code Any valid accounting code

Migration Checklist and Required Actions

Before the Invoice Settlement enablement and migration, go through the checklist and perform the corresponding actions.

Scenario Required Actions / Remarks
Any draft accounts with credit balance

If the Credit Balance feature is enabled, perform the following actions:

  1. Use the Account data source to export accounts with the following filter:
    Account.Status = Draft and Account.CreditBalance > 0
  2. Delete the draft accounts or activate them.
Any draft accounts with posted negative invoices

If draft accounts have posted negative invoices, perform the following actions:

  1. Use the Account data source to export accounts with the following filter:
    Account.Status = Draft and Invoice.Balance < 0
  2. Delete the draft accounts or activate them.
Any draft invoices with a negative balance

If draft invoices have a negative balance, perform the following actions:

  1. Use the Invoice data source to export invoices with the following filter:
    Invoice.Status = Draft and Invoice.Balance < 0
  2. Cancel the draft invoices or post them.
Draft payments

If draft payments exist, perform the following actions:

  1. Use the Payment data source to export payments with the following filter:
    Payment.Status = Draft
  2. Cancel the draft payments or process them.
Any payment runs with the option to apply credit balance before attempting payments

If the Apply Credit Balance to the invoice before attempting payment check box is selected for any payment run, perform the following actions:

  1. Cancel this payment run and all subsequent payments runs if any.
  2. After the Invoice Settlement feature is enabled, create another payment run. If you want to apply the previous credit balance, select the Auto-apply unapplied credit memos during payment runs check box.
    Note: If this check box is selected, credit memos created from other sources might also be automatically applied.

In this scenario, credit balance is transferred into credit memos during the Invoice Settlement migration process.

Tenant with the Finance permission and posted negative invoices or credit balance

If your tenant has the Zuora Finance permission and posted negative invoices or credit balance, provide an accounting code to use as the On-Account accounting code.

This On-Account accounting code is used for credit memos created during the migration. If it is not provided, Accounts Receivable is used as the On-Account accounting code by default.

 

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