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Execute the SAP Connector

Zuora

Execute the SAP Connector

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Running the connector processes all resources that have not previously been transferred to SAP concurrently. After configuring settings and field mappings, you can set up the connector for execution.

Complete the following steps to execute the connector:

  1. Navigate to Marketplace > Integration Hub.
  2. Search and select the SAP Connector or SAP Connector (Revenue) tiles. 
  3. Select a capability for the SAP Connector.
  4. Click SAP GL (Billing). 
  5. Click Jobs.
  6. Click the Run Now button.

Complete the following steps to schedule connector execution:

  1. Navigate to Marketplace > Integration Hub.
  2. Search and select the SAP Connector or SAP Connector (Revenue) tiles. 
  3. Select a capability for the SAP Connector.
  4. Scroll down to Schedule Details.
  5. Click the + button to add a schedule.

If one or more journal entry postings for a particular journal run fail during execution, cancel these journal entries, remediate the cause of the error, and perform another journal run before retrying the transfer to the accounting operation.

Once a transfer operation is completed, you can view a summary report on the Jobs tab.

The summary report will include actionable insights that enable you to remediate the cause of a failure.

On successful completion of a transfer to accounting operation, the SAP financial document number will be recorded on the journal entry object or invoice object in the SAP_DOCUMENT_NUMBER__c custom field.

On successful completion of a billing document transfer operation, the SAP billing document number will be recorded on invoice object in the SAP_BILLING_DOCUMENT_NUMBER__c custom field and on the invoice item object in the SAP_BILLING_DOCUMENT_NUMBER__c and SAP_BILLING_DOCUMENT_item__c custom fields.

Configure the SAP S/4 HANA System for Billing Set-up

Configuring the SAP S/4 HANA System  involves the following tasks:

Configuring SAP Enterprise Structure

You must align and define the SAP Enterprise Structure to represent the business entity that the Zuora instance is supporting for billing integration purposes. This primarily involves setting up the Company Code, Sales Organization, Distribution Channel, and Division, along with the matching sales area combination, at a minimum.

Configuring SAP Billing Document Types (Invoice, Credit Memo, Debit Memo)

Billing Document Types: Set up the appropriate billing types for Invoice, Credit Memo, and Debit Memo to be able to integrate the billing-related data flowing from connected Zuora instances.

Billing Item Categories: Set up the appropriate billing item categories for Invoice, Credit Memo, and Debit Memo to integrate the billing-related data flowing from connected Zuora instances.

Pricing Condition Types: Set up the appropriate pricing condition types based on the desired integration from Zuora pricing elements to SAP pricing values, such as Billing Prices / Rates, Discounts, Surcharges, and Tax values, based on the core SAP S/4 HANA functionality. This should be in alignment with the overall integration design and approach for the specific Zuora> SAP Billing integration design. 

Pricing Procedure: Set up the appropriate pricing procedure based on the integration desired from Zuora pricing elements to SAP pricing values. This is a prerequisite to getting the billing-related pricing data passed from Zuora Invoice to the mapped SAP Billing documents. Again, this is all part of the integration design approach and will be specific to the business scenarios that Zuora Billing supports for this integration.