Workday Financials GL(Revenue)

Configurations in Zuora Revenue

Navigate to Setup > Application > Profiles  and enable the following profiles in Zuora Revenue to configure the connector.

Configuring GL Interface in Zuora Revenue

With version 37.17.05.0,  as an admin, you can select the grouping criteria of the accounting entries by turning on/off the toggle for the fields configured in the GL Interface Setup. The journal accounting entries are grouped into smaller sub-batches based on this grouping criteria.

Complete the following steps to configure GL Interface in Zuora Revenue:

1. Navigate to Setup > Application > Interface Setup
2. Click GL Mapping.
3. Toggle the Enabled button to Yes for Accounted Dr and Accounted Cr Interface Field Name. 

4. Toggle the Enabled button to Yes for Accounting Date Interface Field Name. 
5. Click Save.

Run Transfer Accounting in Zuora Revenue

You can run the transfer accounting process to create a batch of journal accounting entries. The connector requires at least one transfer accounting batch to be in READY TO TRANSFER state.

Transfer accounting batches that are created before version 37.17.05.0 must be regenerated to group the accounting entries and split the accounting journal batch into sub-batches based on the chunk size configured.

Complete the following steps to regenerate a Journal Accounting batch:

1. Navigate to Accounting > Transfer Accounting.
2. Click the Regenerate icon.
3. Select Rebuild and Generate File.
4. Click Save.

The accounting Journal Batch re-generation will apply to the GroupBy selection configured in the Revenue GL Interface and the Journal Batch will be internally split into multiple chunks based on the value set up in the TA_SUB_BATCH_SPLIT_SIZE profile.

Retrieving your Workday Financials credentials

Complete the following steps to retrieve your host and tenant name:

1. Login and access your Workdays’ console.
2. Type Public Web Services in the search bar and press Enter.
3. Click on the applicable filters in the Web Service column to access Financial Management.
4. Click the icon next to the Financial Management.
5. Navigate to Web Service > View WSDL.
6. Search for the address location in the WSDL file to find the URL with the host and tenant names. 

 Creating the Workday ISU for Zuora

An Integration System User (ISU) must be created and maintained in the Workday environment for the connector to work and authenticate.

Complete the following steps to create an ISU) for Zuora:

1. Login and access your Workdays’ console with your administrator credentials.
2. Type Create Integration System User in the search bar and press Enter.
3. Complete the following fields with applicable values:

• User Name
• New Password
• Password Rules
• Select the Do Not Allow UI Sessions radio button. 

4. Click OK.

Creating a Workday Security Group and assigning your ISU

After creating an ISU, you need to assign the user to a Workday Security Group similar to User Roles in Revenue.

Complete the following steps to Workday Security Group and assign your ISU:

1. Login and access your Workdays’ console with your administrator credentials.
2. Type Create Security Group in the search bar and press Enter.
3. Select Integration System Security Group (Unconstrained) from the Type of Tenanted Security Group drop-down field.
4. Type ISSG_Zuora in the Name field.
5. Click OK to access the Edit Integration System Security Group (Unconstrained) section.
6. Type ISU_Zuora in the Integration System Users field.
7. Click OK.

Assigning domain security policy permissions

You must assign domain security policies after creating Workday Security Group. Complete the following steps to assign  domain security permissions:

1. Login and access your Workdays console with your administrator credentials.
2. Type Integration System Security Group in the search bar and press Enter.
3. Navigate to ISSG > Security Group > Maintain Domain Permissions for Security Group.
4. Click on the Related Actions button.
5. Determine the permissions required for the Workday setup. 

The permissions listed below cover all of the standard Zuora fields. If a customer requests an extended field from a Zuora-supported Workday data object through data mapping, appropriate permissions must be updated to enable Zuora to access the field.

Authenticating your Zuora Revenue and Workday Environments

Complete the following steps to authenticate your Zuora Revenue and Workday environments:

1. Navigate to  Integration Hub -> Marketplace within Zuora Revenue’s UI.
2. Click Zuora Revenue Connectors for Workday Financials (GL). 
3. Click Authentication.
4. Complete the following fields in the Workday Authentication section.

•     Username
•     Password
•     Workday Tenant URL

5.  Complete the following fields in the Revenue Authentication section.  

• User Name 
• Password
• Role Name
• Client Name
• Revenue Tenant Host URL

6. Toggle the Enable Integration button to activate the connector. 

Note: You can click Test Connection to check your authentication.

Configure Email Notifications

The Revenue GL connector can send email notifications after the connector execution is completed.

Complete the following steps to configure emails:

1. Navigate to  Integration Hub -> Marketplace within Zuora Revenue’s UI.
2. Click Zuora Revenue Connectors for Workday Financials (GL). 
3. Click Authentication.
4. Click the Setting icon.
5. Enable the Email settings toggle field. 
6. (Optional) Select Warnings and Success.
7. Click Add Email to add recipients.
8. Click Save. 

Connector Field Mapping

After successful authentication, you can define the field mapping between the source and the target fields based on your needs. The Zuora Source fields provide a list of fields from the Zuora Revenue GL Interface object, and Workday Journal Target Fields provide a list of fields from the Workday Standard Journal Object.

Complete the following steps to map the fields:

1. Navigate to  Integration Hub -> Marketplace within Zuora Revenue’s UI.
2. Click Zuora Revenue Connectors for Workday Financials (GL). 
3. Click Field Mapping.
4. Click the + icon. 
5. Choose the applicable Revenue source field and map it to the corresponding target field of the Workday Journal. 

6. Click the Refresh icon to dynamically refresh the list of fields in source and target menus upon any fields changes in Zuora Revenue GL Interface object  or Workday Journal Object.
7. Map the Auto_Complete flag accordingly if the business process validations configured in the Workday system for journal approvals are to be processed or skipped.  

By default, the connector posts and submits the journals in Workday and will not create journals in Draft mode.